The increasing dependence on information assets for powering business growth has led to the rise of unique data management challenges faced by companies. Most organizations have a top-class infrastructure for handling these assets but they lack an effective data management strategy.
This restricts their ability to leverage their data elements powerfully and derive productive results. Their problems are only compounded by the discovery of new elements and an increase in data volumes. Maintaining the quality and security of information assets becomes increasingly difficult with the passage of time.
Enterprises need to be aware of the possible hurdles they are going to face while running an information management exercise. This will help in preparing them for overcoming these roadblocks by creating necessary strategies well in advance.
For an organization, data management is a big responsibility. It doesn’t matter how big or small an organization, they want the security of their data and never want to lose them because of data mismanagement.
For email file management, the technical offers two popular tools- desktop-based tools and cloud-based tools. Both have advantages and disadvantages.
Desktop-Based Email Clients
Advantages-
- Desktop-based email clients are a well-suitable choice when multi email accounts are required to operate. They keep users away from the hassle of signing in and signing out.
- A desktop-based email client is not dependent on the internet for connectivity and bandwidth.
- Users get real-time access even if the internet connection is poor or not working.
- Data can save offline without much struggle.
- Users can work offline and connect with the internet to transfer data.
- Advanced email clients like MS Outlook allow users to maintain emails, notes, messages, and contacts.
- Users get focus on emails rather than on websites under browser tabs.
Disadvantages-
- While working with a desktop-based email client, you are restricted to a particular OS. For example, MS Outlook 2013 supports Windows. Users cannot access the email client on Mac and Linux.
- A desktop-email client needs installation and configuration on your system. It occupies space.
- It is problematic to sync between multiple computers and devices.
- Data is at risk when the system is corrupted or a hard disk is crashed.
Cloud-Based Email Clients
Advantages-
- It is not bound to open emails on a particular OS and system. Working on the cloud allows users to open their data on any device from laptop to smartphone. Data is synchronized and opened on any screen resolution.
- Cloud-based email clients usually don’t require updating the software. They update automatically.
- If the internet connection is smooth, emails can be accessed from anywhere and anytime.
Disadvantages-
- A cloud-based email service is entirely based on the internet infrastructure for data transport and content rendering.
- Free email services like Gmail and Yahoo can become inaccessible without any notice.
- Data transfer from the cloud to a local folder is not as easy as it appears. It requires technical skills.
- All in all, desktop-based email clients are useful if you are looking to operate more than one email client at a time.
For the cloud, choose a paid program that supports multiple features with top-level data security. So, it is impossible to effectively run a program without an efficient workforce. However, finding high-quality human resources can be a challenging task for most businesses.
Database architectures are becoming increasingly distributed and handling such complex environment needs thorough professionals.
A possible solution to this problem is to outsource the tasks to professional agencies who have the requisite talent on their payroll.
Conclusion
Enterprises must prepare a plan for successfully negotiating these data management challenges. They must engage consultants to recognize the potential hurdles and create an effective action plan.
So it is advisable and recommended always differentiate between your cloud-based email clients, and desktop-based e-mail clients o safeguard your data, and database management system.
