Finding the right time and attendance software for your employees might be a little tricky as there are so many options available out there. You will need a tool that will not only record time in and out but also manage absences and leaves, streamline payroll processing, and calculate overtime. As an organization you are liable to offer paid time-offs to your employees, but you include it as an employee benefit.
Thus, keeping track of who wants their days off and when can be a logistical headache if you are swamped with spreadsheets. Luckily, several employee time off tracker software solutions are available to make your job easier. What is even better is that we have curated a list of the best software for you so that you don’t have to overburden yourself while researching.
What Is Time And Attendance Software?
Time and attendance software is a digital tool designed to manage and track employee work hours and attendance. It automates the recording process of when an employee starts and ends their workdays. Additionally, it also manages paid time offs (PTO), leaves, and absences and calculates employee holidays and overtime.
The purpose of integrating such software into a payroll system is to ensure efficient and accurate payroll processing. It reduces manual record keeping, allows businesses to maintain compliance with labor laws, and offers valuable insights on labor costs and workplace productivity.
How To Choose An Employee Paid Time Off Tracker?
Before investing your money in any employee time-off tracker software, here are certain must-have features that you should look for:
Customization and Flexibility
Choose a software that accommodates your business’ specific PTO requirements and policies, It should enable you to define different types of PTO and configure your own holiday schedule.
Automated PTO Requests
The best software will enable employees to request time off through a particular app. It not only makes the process simpler and more efficient but also saves the trouble of manually submitting requests and overburdening the HR.
Reminders And Notifications
A good PTO tracking software should notify managers and employees about upcoming vacations and pending requests and whenever a request is denied or approved. This prevents scheduling conflicts, ensuring everyone is informed.
Integration And Scheduling
Always look for software that allows you to detect overlapping schedules, conflicting PTOs, and any other potential issues automatically. This ensures that not all your staff are absent on the same day and saves you from being short-staffed.
8 Best PTO Software For You To Choose From
Here is a brief overview of the eight best PTO software to make leave management and tracking easy:
1. ProHance
Time measurement software ProHance provides a wide range of benefits for managers. From giving employees the opportunity to take ownership of their work to enhance team productivity, this app allows it all. It also features accurate time tracking that ensures easy spotting of any wastages or inefficiencies. This allows them to keep an eye on how many breaks each staff member has taken in a span of time.
Features:
- Time Tracking
- Effective Time Management
- Improved Accuracy
- Effective Project Management
- Analytics and Reporting
- Online Billing
2. Connecteam
This application is incredibly customizable and flexible and goes beyond just PTO tracking. It acts as a complete employee management solution that includes a wide range of services, allowing you to manage your entire business on the go. Even if you are not present on the floor, you can still be aware of your employees’ working hours, leaves, and breaks.
Features:
- Categorizes Leave Types
- Eliminates Manual Tracking
- Digital Checklists And Forms
- Customizable App-Suit
3. Clockify
A popular time management and scheduling app, Clockify allows workers to clock in and track their specific projects. They can enter time manually, set billable time and get paid different rates for different clients and projects. Managers can approve timesheets at the end of a workweek’s scheduled time periods. As admins and managers you can also create time-off policies and holidays and approve or deny their requests.
Features:
- Note Enabled PTO Requests
- Automatic Accural
- Automatic and Manual Approval
- Half-Day, Full-Day, Multiple Days PTO Requests Allowed
4. Bamboo HR
This software platform lets teams and managers track, hire, train, schedule, and onboard employees, Your employees can easily use this app to request time off in real-time for both vacation and sickness. As managers, you get a notification once the employees have applied for leaves and have the option of approving or rejecting them. Team members can also have access to the calendar to see who is away and when.
Features:
- Transparent Time-Off Calendar
- Auto Calculated Leave Balances
- Approval Email and Push Notifications
- Can Create PTO Policies By Department, Location, Job Title
5. LeaveBorad
LeaveBoard is a clod based dashboard that specifically allows PTO and vacation management. The goal of this solution is to help managers minimize absenteeism and track and approve leave requests. Employees get a self-service portal and team calendar to plan their leaves accordingly. They also receive time allowance on their mobile or desktop dashboard to know how much time-off they can take. As managers you can build custom-time-off policies and manage multiple PTO policies at the same time.
Features
- Central Team Calendar
- Employee Self-Service
- Integration With Slack
- HR Reports
- Overtime Calculation
6. Day Off
This is a dedicated PTO tracker that does not have a lot of HR or integration features. It is mostly intended to help teams and managers manage and track time off requests. Admins can create diversified time-off policies for vacations, PTO, unpaid leave, and more. If you use this, you can set auto-approved requests and also allow workers to take a half-day app. Your employees can see how many PTO days they have left to schedule their vacations accordingly.
Features:
- Consolidated Team Calendar View
- PTO Announcements to Group or Individuals
- Auto-Approved PTO Reports
- Multiple Leave Types
7. ZoomShift
ZoomShift is a time-tracking and scheduling app designed specifically for shift workers. Your employees can swap shifts, clock in, and do a lot more. As managers, you can review timesheets export, and generate timesheets for payroll. Employees can file their requests by filling out a simple digital form. The best part for managers is that you can now auto-approve requests and limit leaves during your peak season.
Features:
- Accurate Yearly PTO Allowance
- Once-Click Approval or Denial
- Digital Form Filling For Leave Requests
- Track Leave Balances
8. Buddy Punch
This is one PTO tracker app where employees can directly enter their time-offs on their time cards. They can send requests for approvals and managers can set auto-approval for some leave types. Another unique function is that admins can now allow the entire company to see all leave requests. This empowers employees and allows transparency.
Features:
- Customisable Accrual
- Can Be Disabled When Not Needed
- Managers Can Enter Days Off on Employees’ behalf
- Synced PTO Requests
Final Thoughts
A PTO tracking software helps organizations track complexities regarding leaves. The list mentioned above not only saves manual approval time but also limits frustration while tracking employee time-offs. Try these applications to find the best that works for you and keep track of your workforce and business.
